DATA PRIVACY

Rotary in London (“we”) promise to respect the confidentiality of any personal data you share with us, or that we have access to through Rotary International in Great Britain & Ireland and/or Rotary International, to keep it safe, and we will always take every effort to protect your privacy.

We pride ourselves on our honesty and openness and will always be clear how, when and why we collect and process your information; we promise we will never do anything with your details that you wouldn’t reasonably expect.

We collect information in the following ways:
When you give it to us DIRECTLY

There are many ways you may give us your information. For example, when you register for the Conference or you email us. We are responsible for your data at all times.

Cookies

We use cookies placed on the browser of your device to collect data about how you use our websites and systems. Cookies are small pieces of information stored on your device in the browser.

What personal information we collect and how we use it

We will only ever capture the minimum amount of information that we need to in relation to your registration for the Conference and Dinner. The personal data we will collect is:

Where it is appropriate, we may also ask for additional information which will be explained to you at the time.

How we will use your data

We will use your personal data for the legitimate interest of conducting core business activities, these will include:

  • Administer your Conference Registration
  • Provide you with the services, products or information you asked for
  • Communicating organisational messages and information to Conference Delegates
  • Facilitate the conferences and dinner and any special event planning
  • For any other purposes with your consent
Sensitive information

We do not collect any personal information on members classified as ‘sensitive’ under GDPR.

Data Sharing
1) Our service/host providers

In the course of our legitimate business activities, there may be a need for us to share, or give access to, your personal data to third parties that provide us with services or host our applications/software that you may access, for instance:

  • Banking organisations – those that provide our banking/payment services.
  • The Conference Venue for provision of access to the venue
  • The Conference Venue for provision of your dietary requirements
2) Sharing with third parties

We will never commercially sell your personal data to anyone else.

We will only ever share your personal data in other circumstances, not listed above, if we have your explicit and informed consent at the time of collection. However, we may need to disclose your details if required to the police, other agencies, for example HMRC, regulatory bodies or our legal advisors.



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